Quotation request privacy notice
Draft — this notice is a template awaiting company details and legal review. Bracketed fields will be completed before publication.
rfq-privacy-draft-2026-10-14
Controller
[Company legal name], [address]. Privacy request channels: [application address/methods and contact email].
Information and purposes
We collect your company name, contact name, email, country, optional phone number, selected products and quantities, notes and message electronically through the quotation form. We also record the request language, reference, notice version/acknowledgement and request status history. We use these details to review and manage your request, contact you and send a receipt acknowledgement. Providing a phone number is optional. The acknowledgement is not a price quotation. Please avoid unnecessary sensitive information in your message.
Legal basis
[Applicable basis and legal provision for each processing purpose, reflecting the company's actual arrangements].
Access and recipients
The company's authorized administrator can view your request. You receive an acknowledgement; the company receives a separate notification. [Hosting/email recipient categories, purposes and locations; other recipients and any international transfers/arrangements].
Retention
[Retention periods or criteria for request/email records and applicable deletion/anonymisation arrangements]. Closing a request does not automatically erase its history.
Your rights
Where Turkish KVKK applies, you may request information about processing, purposes and recipients; correction, deletion/destruction where conditions apply, and notification of those actions to recipients; object to adverse outcomes from exclusively automated analysis; and request compensation for unlawful processing through [request channels]. Adapt this section to the law applicable to the company and its processing.
Form acknowledgement: “I have read the quotation request privacy notice.” This does not itself constitute explicit consent.